Staff Accountant

1. Job title Staff Accountant 2. Reports to Controller- North America (NA) 3. Purpose The Staff Accountant ensures the accuracy, timeliness, and integrity of the company’s core accounting operations in a manufacturing environment. The role owns full-cycle accounts payable and cash disbursements, fixed asset accounting, and payroll, and supports the month-end close through balance sheet reconciliations, accruals, and variance analysis in Microsoft Dynamics 365 Business Central. Through accurate financial records, well-managed vendor payments, and reliable payroll, the position supports sound cash flow management, strong internal controls, and informed decision-making by leadership. 4. Main Duties and Responsibilities Core Responsibilities 1. Full-Cycle Accounts Payable & Cash Disbursements (Business Central) Three-Way Matching: Execute matching of vendor invoices against Business Central purchase orders and raw material receiving logs to ensure accurate billing. Coding & Compliance: Review, code, and process all vendor invoices, ensuring precise general ledger (G/L) classification and correct dimension tagging. Dispute Resolution: Main point of contact for vendor inquiries, managing statement reconciliations, and resolving billing discrepancies. Payment Optimization: Generate and process weekly payment runs (ACH bank files, wires, checks) directly through Business Central and strategically manage terms to optimize cash flow. 2. Fixed Asset Management Capitalization: Review equipment purchases, capital projects, and manufacturing improvements to ensure alignment with corporate capitalization policies. Tracking & Depreciation: Maintain the Business Central Fixed Asset module, assign asset ID numbers, and post monthly depreciation journal entries. Disposals & Audits: Process asset disposals, sales, or retirements, and support periodic physical inventory counts of capital assets. 3. Balance Sheet Reconciliations & Month-End Close Subledger Reconciliations: Perform monthly reconciliations for AP, fixed assets, and payroll clearing accounts to the Business Central trial balance. Accruals & Prepaids: Calculate and post month-end journal entries for unbilled liabilities, recurring operational expenses, and prepaid amortizations. Data Analysis: Use Business Central amount filters and data views to research discrepancies and investigate material variances between budgeted and actual operational expenses. 4. Payroll Administration Time & Attendance Audit: Review and verify employee timecards across production shifts to ensure accuracy prior to processing. Payroll Processing: Administer and execute timely payroll cycles, maintaining strict confidentiality. Tax & Benefit Reconciliation: Reconcile payroll tax filings, employer-sponsored health insurance contributions, and regulatory payroll deductions against the general ledger. 5. Competence Requirements Technical Accounting Knowledge: Solid understanding of GAAP, accruals, prepaids, fixed asset capitalization and depreciation, and balance sheet reconciliation. ERP Proficiency: Hands-on experience with Microsoft Dynamics 365 Business Central (or Dynamics NAV), including the purchasing, payables, fixed asset, and general ledger modules. Advanced Excel skills, including lookups, pivot tables, and reconciliation workbooks. Payroll Expertise: Working knowledge of multi-shift hourly payroll, payroll tax requirements, benefit deductions, and timekeeping systems. Attention to Detail and Accuracy: Consistently produces error-free work in invoice matching, G/L coding, journal entries, and payroll processing. Analytical and Problem-Solving Skills: Researches discrepancies, investigates budget-to-actual variances, and resolves reconciliation differences independently. Confidentiality and Integrity: Handles payroll, compensation, and vendor banking information with discretion and in line with internal controls. Time Management and Organization: Prioritizes recurring deadlines, including weekly payment runs, payroll cycles, and month-end close, without sacrificing accuracy. Communication and Relationship Management: Communicates clearly with vendors, production supervisors, employees, and management, and resolves billing and payroll questions professionally. Process Ownership and Accountability: Takes responsibility for assigned processes from start to finish and identifies opportunities to improve efficiency and controls. Manufacturing Awareness: Understands how purchasing, receiving, and production activity flow into the financial records. Education and Experience: An Associate’s degree in accounting and/or 2-3 years of accounting experience including AP and payroll; Business Central experience preferred.